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Safety Records

Maintaining accurate safety records is an important part of operating a safe and compliant fishing vessel. Proper documentation helps protect both crew members and vessel operators.

What records do you need and how long should you keep them?

 

Fishing vessels, as workplaces in New Brunswick, are expected to maintain records that support workplace health and safety.

 

Common records include:

 

  • Incident and injury reports

  • First aid treatment records

  • Training and certification records (e.g., safety training, WHMIS, MED)

  • Equipment inspection and maintenance logs

  • Safety meeting or toolbox talk records

  • Emergency drills and procedures

 

How long should records be kept?

 

  • First Aid Records: Typically kept for at least 3 years

  • Incident reports: Should be kept for several years for reference and compliance

  • Training records: Should be kept for the duration of employment and beyond if possible

  • Inspection and maintenance logs: Keep as long as equipment is in use

 

Keeping accurate records helps demonstrate compliance with safety requirements and supports a safer work environment.

 

Why is it important to keep safety records?

 

  • Helps ensure compliance with safety regulations

  • Provides documentation in case of inspections or investigations

  • Supports continuous improvement in safety practices

  • Helps identify patterns or recurring issues

 

Who is responsible for maintaining records?

 

  • The captain or employer is responsible for ensuring records are kept and up to date

  • Crew members may be responsible for reporting information that contributes to records

 

Where should records be kept?

 

  • In a safe, organized location onboard and onshore

  • Easily accessible onboard in case of inspection

  • Protected from damage (e.g., water, loss)

  • A second copy should be kept on shore

 

What happens if records are not kept?

 

  • It may result in non-compliance with safety regulations

  • Could lead to fines or enforcement actions

  • Makes it difficult to investigate incidents or improve safety

 

How often should records be updated?

 

  • Immediately after incidents or injuries

  • After training sessions or drills

  • During regular inspections and maintenance checks

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